{"id":1288,"date":"2025-06-22T10:35:00","date_gmt":"2025-06-22T10:35:00","guid":{"rendered":"https:\/\/qubus.le-an.net\/?post_type=q-blog-beitrag&#038;p=1288"},"modified":"2026-09-22T11:23:45","modified_gmt":"2026-09-22T11:23:45","slug":"well-designed-audit-management-for-recurring-audit-obligations","status":"publish","type":"q-blog-beitrag","link":"https:\/\/qubus.le-an.net\/en\/q-blog\/durchdachtes-prufmanagement-fur-wiederkehrende-prufpflichten\/","title":{"rendered":"Make the most of a well-designed inspection management system for recurring inspection requirements"},"content":{"rendered":"<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-794e3cfa wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column q-kasten is-layout-flow wp-block-column-is-layout-flow\">\n<p class=\"wp-block-paragraph\"><strong>Key points at a glance<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>All work equipment whose use poses a potential risk to staff must be inspected.<\/li>\n\n\n\n<li>Inspections are carried out before the equipment is first put into service, at regular intervals whilst in operation, and following any modifications, damage or accidents.<\/li>\n\n\n\n<li>The responsibility for carrying out inspections lies with the operator, even in the case of leased or borrowed work equipment.<\/li>\n<\/ul>\n<\/div>\n<\/div>\n\n\n\n<p class=\"wp-block-paragraph\">Companies are obliged to carry out regular inspections of their work equipment. A well-organised inspection management system makes it possible to keep track of everything.<\/p>\n\n\n\n<h2 id=\"die-wichtigsten-fragen-zu-wiederkehrenden-pruefpflichten\" class=\"wp-block-heading\">Key questions regarding recurring audit requirements<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">What are recurring inspection obligations?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Regular inspections serve to ensure that equipment remains fit for purpose and operates correctly throughout its entire service life. Statutory inspections reduce risks to employees and ensure operational safety.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Which items of work equipment are subject to inspection?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">All technical equipment, machinery or installations whose use poses a potential hazard to staff must be inspected.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Legal basis:<\/strong> Section 2 of the Industrial Safety Regulation (BetrSichV) defines work equipment as tools, devices, machinery or installations used for work, including installations requiring monitoring \u2013 this includes activities such as assembly, operation, maintenance or testing.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Why are recurring inspection requirements important?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Failure to carry out inspections or improper operation can lead to accidents at work, liability claims or regulatory sanctions. Regular inspections create transparency, strengthen confidence in operational processes and support smooth operations.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Who is authorised to conduct the examinations?<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Qualified Persons (bP)<\/li>\n\n\n\n<li>Approved Monitoring Bodies (Z\u00dcS)<\/li>\n\n\n\n<li>In some cases, our own qualified staff<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">How often must the tests be carried out?<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Before first use<\/li>\n\n\n\n<li>regularly during operation<\/li>\n\n\n\n<li>following alterations, damage or accidents<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Intervals:<\/strong> Subject to legislation, technical regulations, risk assessments and the manufacturer\u2019s instructions.<\/p>\n\n\n\n<h2 id=\"typische-pruefpflichtige-arbeitsmittel\" class=\"wp-block-heading\">Typical items of work equipment subject to inspection<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Lift systems, pressure vessels, compressed air supply<\/li>\n\n\n\n<li>Electrical equipment (fixed and portable)<\/li>\n\n\n\n<li>ATEX-compliant installations, ladders, scaffolding, fire safety equipment<\/li>\n\n\n\n<li>Cranes, hoists, storage equipment; industrial trucks<\/li>\n\n\n\n<li>Environmental protection equipment (separators, collection sump tanks, exhaust air purification systems)<\/li>\n<\/ul>\n\n\n\n<p class=\"q-hinweis wp-block-paragraph\"><strong>Note:<\/strong> The responsibility for carrying out inspections lies with the operator, even in the case of equipment that is leased, borrowed or brought in by the user, unless otherwise stipulated in the contract.<\/p>\n\n\n\n<h2 id=\"pruefarten\" class=\"wp-block-heading\">Test types for the equipment concerned<\/h2>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-794e3cfa wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column q-kasten is-layout-flow wp-block-column-is-layout-flow\">\n<p class=\"q-label wp-block-paragraph\">01<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Compliance check<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Checking documentation, suitability for use and inspection intervals<\/li>\n\n\n\n<li>Recording of changes since the last audit<\/li>\n\n\n\n<li>Compliance with regulatory requirements<\/li>\n<\/ul>\n<\/div>\n\n\n\n<div class=\"wp-block-column q-kasten is-layout-flow wp-block-column-is-layout-flow\">\n<p class=\"q-label wp-block-paragraph\">02<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Technical inspection<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Inspection of safety-related features directly on the object<\/li>\n\n\n\n<li>Methods: Visual inspection, functional testing, measurements<\/li>\n<\/ul>\n<\/div>\n<\/div>\n\n\n\n<h2 id=\"rechtliche-grundlagen\" class=\"wp-block-heading\">Legal Basis<\/h2>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Industrial Safety Regulation (BetrSichV)<\/li>\n\n\n\n<li>Occupational Safety and Health Act (ArbSchG)<\/li>\n\n\n\n<li>Technical Rules for Operational Safety (TRBS)<\/li>\n\n\n\n<li>DGUV regulations, VdS guidelines, building regulations and specific state-level testing regulations<\/li>\n<\/ul>\n\n\n\n<h2 id=\"herausforderungen-im-pruefmanagement\" class=\"wp-block-heading\">Challenges in test management<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">In organisations with a large number of systems, deadlines, the scope of testing and areas of responsibility may vary. A lack of organisation or unclear responsibilities often lead to problems. A structured testing management system provides clarity and assurance.<\/p>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-794e3cfa wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column q-wichtig is-layout-flow wp-block-column-is-layout-flow\">\n<h3 class=\"wp-block-heading\">Lots of systems, lots of deadlines?<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">We compile your audit requirements into an overview and set out who audits what and when.<\/p>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"#projekt-besprechen\">For advice<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<h2 id=\"pruefmanagement\" class=\"wp-block-heading\">Why a well-thought-out test management system is crucial<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Effective examination management involves:<\/p>\n\n\n\n<ul class=\"wp-block-list q-check\">\n<li>structured planning and clear responsibilities<\/li>\n\n\n\n<li>staff who receive regular training<\/li>\n\n\n\n<li>transparent documentation of test results<\/li>\n\n\n\n<li>Monitoring of test deadlines<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">This enhances security, builds confidence in internal processes and frees up time to focus on what really matters.<\/p>\n\n\n\n<h2 id=\"pruefprotokoll\" class=\"wp-block-heading\">Test report \u2013 required by law and practical<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The Industrial Safety Regulation ($14(5)) stipulates that test results must be documented and retained. A complete test report shall contain:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Name of the piece of equipment<\/li>\n\n\n\n<li>Date, nature and scope of the audit<\/li>\n\n\n\n<li>Name and qualifications of the examiner<\/li>\n\n\n\n<li>Results and evaluation<\/li>\n\n\n\n<li>Setting the next test date<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Advantages:<\/strong> Legal certainty, evidence for audits, regulatory authorities, accident investigations and liability issues.<\/p>\n\n\n\n<h2 id=\"zusammenarbeit-mit-qubus\" class=\"wp-block-heading\">Collaboration with QUBUS<\/h2>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-794e3cfa wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column q-kasten is-layout-flow wp-block-column-is-layout-flow\">\n<p class=\"wp-block-paragraph\">Through a structured review, we have been able to help a large number of companies establish and refine their own audit management systems. Given the large number of different audits, it is difficult for operators to maintain an overview. QUBUS reviews operations and provides support in identifying and implementing solutions.<\/p>\n<\/div>\n<\/div>\n\n\n\n<h2 id=\"vorgehensweise\" class=\"wp-block-heading\">Recommended approach to test planning<\/h2>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Compile lists of all installations and work equipment subject to inspection<\/li>\n\n\n\n<li>Identify the relevant legislation<\/li>\n\n\n\n<li>Set deadlines and appoint examiners<\/li>\n\n\n\n<li>Commissioning and carrying out an audit<\/li>\n\n\n\n<li>Review the test report, rectify any defects and, if necessary, carry out a follow-up inspection<\/li>\n\n\n\n<li>Enter and monitor the next inspection date<\/li>\n\n\n\n<li>Monitor regulations and adapt to changes<\/li>\n<\/ol>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Note:<\/strong> Manufacturer\u2019s specifications, DGUV information and site inspections carried out by experts are helpful.<\/p>","protected":false},"excerpt":{"rendered":"<p>Work equipment must be inspected on a regular basis throughout its entire service life. We explain what is subject to inspection, who is authorised to carry out inspections, and how a structured inspection management system ensures that deadlines and responsibilities are met.<\/p>","protected":false},"featured_media":29,"template":"","meta":{"_acf_changed":true,"_seopress_titles_title":"Pr\u00fcfmanagement f\u00fcr wiederkehrende Pr\u00fcfpflichten | QUBUS","_seopress_titles_desc":"Arbeitsmittel m\u00fcssen wiederkehrend gepr\u00fcft werden. 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